In today’s world, anything can become a trend quite easily. We can take name changes as an example. Earlier, only women used to change their names after marriage, but today the case is different. Today, many youngsters are not satisfied with their names and feel like changing them. The name change may be done for various reasons. After changing our names, we have to update all the documents with our new name and also inform our offices, banks, universities, etc. by writing a name change request letter. Read the whole article to get an understanding of the name change request letter.
Why is the Name Change Request Letter Written?
The name change request letter is written when we are informing someone regarding the changes in our names and to get them updated in their documents so that we don’t face any legal issues in the future due to the mismatch of the names. In today’s time, everything needs document verification, and if we have mismatched names, our work may get delayed due to the rejection of documents.
The name change request letter should contain the necessary attachments, which include the proof document of your name change and a copy of your updated aadhar card/driving license/passport with your new name on it. In the case of a change of name for the children, their parents have to write a letter wherever the need may arise. Below is the format to correctly write the name change request letter.
The Format of a Name Change Request Letter
Name change request letters should always be written in a formal format and should be attached with all the required documents that are needed as proof. Make sure you have a polite and respectful tone while writing the letter.
- The letter starts with the ‘From’ address, which is your address.
- The date should be mentioned on which the letter was written.
- Next is the ‘To’ address, which is the address of the receiver.
- The subject of the letter is “Name change request letter.”
- Salutation is done, e.g. Dear Sir or Madam, Respected Sir/Ma’am.
- Then the main body of the letter is written, which includes your old name and your new name, and a request to update it.
- Thank you/Thank you in anticipation/Thank you in advance.
- End the letter with “Yours faithfully, Yours sincerely.”
- The signature of the person sending the letter and his name in block letters.
- Proof documents have to be attached which include an affidavit duly signed by the applicant and attested by Judicial Magistrate and your updated photo id with your new name.
Is it still unclear to you how the name change request letter should be drafted? Here are some samples of letters you can use as a guide.
Sample Letter 1 – Name Change Request Letter to School
Paul Dsouza
211, Siddharth Apartments
P.D Nagar
Daman-651441
Date- 19 September 2022
The Principal
Don Bosco School.
Nahar Nagar
Daman-651441
Sub: Requesting a Change of Name in School Documents
Respected Ma’am,
I am Paul Dsouza, the father of Joseph Dsouza. My son is studying at your school in the 8th standard. I would like to inform you that our son’s name has been changed from Joseph Dsouza to Jeff Dsouza. The name change has been done for some personal reasons.
If possible, please make the necessary changes to the school documents as soon as possible. I have attached all the documents required as proof of the new name of my son.
I hope you will do the needful.
Thank you.
Yours faithfully,
(Signature)
PAUL DESOUZA
Attachments-
Updated photo id with a new name.
A legal affidavit attested by a magistrate
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Sample Letter 2 – Name and Address Change Request Letter to the Office
Vinita Khanna
24, Ganesh Housing Society
Gandhi Nagar
Mumbai-401661
Date: June 1, 2022
HR Manager
Dell Inspiron Ltd.
Mumbai-401651
Sub: Requesting a Change in Name and Address in Official Records.
Dear Rajesh Sir,
I, Vinita Khanna, an employee of Dell Inspiron Ltd. with employee id # 6012, would like to inform you that I have changed my name and address after my marriage.
Previous name and address
Name-Vinita Khanna
Address: Ganesh Housing Society, 24,
Gandhi Nagar, Mumbai-401661
New name and address:
Name-Vinita Oberoi
Address-44, Bangla Sahib Society, Hariwal Nagar, Mumbai-601441
I would humbly request that you make the changes to the official records as soon as possible so I don’t have any issues in the future. I have attached all the supporting documents with the letter.
I hope you will do the needful.
Thank you in anticipation.
Yours sincerely,
(Signature)
VINITA KHANNA
Phone: 9999999999
Attachments –
Updated photo id with a new name.
A legal affidavit attested by a magistrate
Frequently Asked Questions on Name Change Request Letter
Question 1. In which format is the name change request letter written?
Answer: Name change request letters can only be written in a formal format. The letter should be respectful and polite.
Question 2. Is it necessary to write a name change request letter after changing our names?
Answer: Yes. A name change request letter has to be written to update our new names in the records of our offices, universities, banks, etc. If we don’t update our new names by writing a name change request letter, we may face issues in the future, such as documents being mismatched due to different names.
Question 3. Which documents act as proof of name change?
Answer: An affidavit duly signed by the applicant and attested by a Judicial Magistrate and your updated photo ID with your new name. Photo ID may be an Aadhar card, driving license, or passport.
