Numbers
Table of Contents
Numbers User Guide for Mac
- Welcome
- What’s new in Numbers 14.1
-
- Get started with Numbers
- Intro to images, charts, and other objects
- Create a spreadsheet
- Open or close spreadsheets
- Personalize templates
- Use sheets
- Undo or redo changes
- Save your spreadsheet
- Find a spreadsheet
- Delete a spreadsheet
- Print a spreadsheet
- Change the sheet background
-
- Change the spreadsheet view
- Customize the toolbar
- Show or hide the sidebar
- Change settings
- Set a default template
- Touch Bar for Numbers
-
- Use VoiceOver to create a spreadsheet
- Use VoiceOver to create formulas and autofill cells
-
- Add or delete a table
- Select cells, rows, and columns
-
- Add or remove rows and columns
- Move rows and columns
- Resize rows and columns
- Merge or unmerge cells
-
- Change how table text looks
- Show, hide, or edit a table title
- Change table grid colors
- Use table styles
- Resize, move, or lock a table
-
-
- Add text to tables
- Add objects to cells
- Add stock information
- Autofill cells
- Copy, move, or delete cell content
- Create a snapshot of a table
-
- Format dates, currency, and more
- Create a custom cell format
- Add checkboxes and other controls to cells
- Format tables for bidirectional text
- Wrap text to fit in a cell
- Highlight cells
- Filter data
- Alphabetize or sort data in a table
-
- Intro to categories
- Add, edit, or delete categories
- Change category groups
- Add calculations to summarize group data
-
- Intro to pivot tables
- Create a pivot table
- Add and arrange pivot table data
- Change how pivot table data is sorted, grouped, and more
- Refresh a pivot table
- View the source data for a pivot table value
-
-
- Quickly calculate a sum, average, and more
- Calculate values using data in table cells
- Use the Formulas and Functions Help
-
-
- Select data to make a chart
- Add column, bar, line, area, pie, donut, and radar charts
- Add scatter and bubble charts
- Interactive charts
- Delete a chart
- Change a chart’s type
- Modify chart data
- Move and resize charts
-
- Change the look of data series
- Add a legend, gridlines, and other markings
- Change the look of chart text and labels
- Add a chart border and background
- Use chart styles
-
-
- Select text
-
- Add text
- Copy and paste text
- Use dictation to enter text
- Use accents and special characters
-
- Format a spreadsheet for another language
- Use phonetic guides
- Use bidirectional text
- Use vertical text
-
- Change the font or font size
- Bold, italic, underline, and strikethrough
- Change the color of text
- Change text capitalization
- Add a shadow or outline to text
-
- Intro to paragraph styles
- Apply a paragraph style
- Create, rename, or delete paragraph styles
- Update or revert a paragraph style
- Use a keyboard shortcut to apply a style
-
- Adjust character spacing
- Add drop caps
- Raise and lower characters and text
- Format fractions automatically
- Create and use character styles
- Format dashes and quotation marks
- Format Chinese, Japanese, or Korean text
-
- Set tab stops
- Align text
- Format text into columns
- Adjust line spacing
- Format lists
- Add and edit equations
- Add a highlight effect to text
- Add links
- Add borders and rules (lines) to separate text
-
-
- Add an image
- Add an image gallery
- Edit an image
-
- Add and edit a shape
- Combine or break apart shapes
- Draw a shape
- Save a shape to the shapes library
- Add and align text inside a shape
- Add 3D objects
- Add lines and arrows
- Animate, share, or save drawings
-
- Add video and audio
- Record audio
- Edit video and audio
- Set movie and image formats
-
-
-
- Use rulers
- Position and align objects
- Use alignment guides
- Place objects inside a text box or shape
- Layer, group, and lock objects
- Change object transparency
- Fill shapes and text boxes with color or an image
- Add a border to an object or sheet
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
-
-
- Look up words
- Find and replace text
- Replace text automatically
- Check spelling
- Set author name and comment color
- Highlight text
- Add and print comments
-
- Send a spreadsheet
- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared spreadsheet
- See the latest activity in a shared spreadsheet
- Change a shared spreadsheet’s settings
- Stop sharing a spreadsheet
- Shared folders and collaboration
- Use Box to collaborate
-
- Use iCloud with Numbers
- Import an Excel or text file
- Export to Excel or another file format
- Reduce the spreadsheet file size
- Save a large spreadsheet as a package file
- Restore an earlier version of a spreadsheet
- Move a spreadsheet
- Lock a spreadsheet
- Password-protect a spreadsheet
- Create and manage custom templates
-
- Transfer spreadsheets with AirDrop
- Transfer spreadsheets with Handoff
- Transfer spreadsheets with the Finder
-
- Keyboard shortcuts
- Keyboard shortcut symbols
- Copyright
You can change the width of selected columns and the height of selected rows in a table, or you can resize all rows or columns at the same time.
Note: You can’t change the width or height of individual cells.
Resize rows or columns manually
Click the table.
Do one of the following:
Resize a row or column: Move the pointer below the row number or to the right of the column letter until you see , then drag to resize.
Resize multiple rows or columns: Select the rows or columns, then move the pointer below the bottommost row number or to the right of the rightmost column letter until you see , then drag to resize. They’re resized proportionally.
Resize all rows or columns in a table: Click in the top-left corner of the table, then drag the white square at the bottom edge of the table to resize rows; drag the square on the right edge of the table to resize columns; or drag the square in the bottom-right corner to resize both.
As you drag, yellow alignment guides may appear when a table’s rows or columns align with rows or columns in another table on the canvas.
Note: If the content of cells doesn’t fit after resizing, you can adjust rows or columns so that it does. See the task below to learn how.
Resize a row or column precisely
Click a cell in the row or column you want to resize.
In the Format sidebar, click the Table tab.
In Row & Column Size, click the Height and Width arrows to set the size you want.
The entire row or column is resized. Selecting cells from more than one row or column resizes all of the rows or columns included in the selection.
Size a row or column to fit its contents
Click the table.
Do any of the following:
Move the pointer to the right of the row number or column letter, click the arrow, then choose Fit Height to Content or Fit Width to Content from the menu that appears.
Move the pointer below the row number or to the right of the column letter until you see , then double-click.
Make rows or columns the same size
To make some rows or columns the same size, select the rows or columns; to make all the rows or columns the same size, click the table, then click in its top-left corner.
Choose Table> DistributeRowsEvenly orDistributeColumnsEvenly (from the Table menu at the top of your screen).
See alsoAdd or remove rows and columns in Numbers on Mac
Thanks for your feedback.