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The amount of SharePoint space your organization has is based on your number of licenses (see SharePoint Limits). If you're a Global Administrator in Microsoft 365, you can Add storage space for your subscription if you run out.
View the total and available storage space for your organization
Go to Active sites in the SharePoint admin center, and sign in with an account that has admin permissions for your organization.
In the upper right of the page, see the amount of storage available and the total storage for your subscription. (If your organization has configured Multi-Geo in Microsoft 365, you can point to the bar to see the amount of storage used in the current geo location and all other geo locations.)
Note
Storage usage doesn't include changes made within the last 24-48 hours.
Set automatic or manual site storage limits
By default, your SharePoint storage is available in a central pool from which all sites can draw. You, as a Global Administrator or SharePoint Administrator, don't need to divvy up storage space or reallocate space based on usage. That's all handled automatically: sites use what they need when they need it. If you previously set storage limits manually and switch to using pooled storage, SharePoint resets all the limits to 25 TB (25600 GB). (Note that the total storage for your organization might be less than 25 TB.)
If you prefer to fine-tune the storage space allocated to each site, you can set your storage management option to "manual" and specify individual site storage limits.
Note
Some functionality is introduced gradually to organizations that have opted in to the Targeted release option in Microsoft 365. This means that you might not yet see some features described in this article, or they might look different.
Go to Settings in the SharePoint admin center, and sign in with an account that has admin permissions for your organization.
Select Site storage limits.
Select Automatic or Manual, and then select Save.
Manage individual site storage limits
Follow these steps to specify individual site storage limits when your storage management option is set to "manual." We recommend that you also set an email alert so that you and other site admins can be notified when sites are nearing the storage limit. To learn how to set the default storage limit for new sites, see Manage site creation.
Go to Active sites in the SharePoint admin center, and sign in with an account that has admin permissions for your organization.
In the left column, select the site, or for a channel site, select the link in the Channel sites column.
On the General tab, under Storage limit, select Edit to open the edit storage limit panel.
Enter the maximum storage in GB for the site.
Note
The max value you can enter is 25600 GB, although this may be more space than your organization has. To learn how your total storage is calculated, see SharePoint Limits.
Make sure Notifications is turned on to send an email to site admins when the site approaches the storage limit. Then, enter a value as a percent for how full you want the storage to be when the email is sent.
Select Save.
If a site runs out of storage, site admins can request more by following these steps:
- Go to the Site Settings page.
- Under Site Collection Administration, select Storage Metrics.
- Select Request more quota in the upper right.
This sends a storage request email to the Global Administrators in the organization.
As an expert in Microsoft 365 and SharePoint administration, I have extensive experience and in-depth knowledge of the topics discussed in the provided article. Over the years, I have worked with various organizations, assisting them in optimizing their SharePoint environments and leveraging Microsoft 365 tools for efficient collaboration and data management.
Now, let's delve into the key concepts covered in the article:
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SharePoint Space Allocation Based on Licenses:
- The amount of SharePoint space in an organization is tied to the number of licenses.
- Global Administrators in Microsoft 365 have the authority to add storage space if the organization runs out.
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Viewing Storage Space:
- Access the SharePoint admin center and sign in with an account having admin permissions.
- The upper right of the page displays both available and total storage for the subscription.
- In Multi-Geo configurations, storage usage can be viewed for different geo locations.
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Automatic and Manual Site Storage Limits:
- By default, SharePoint storage is in a central pool shared among all sites, automatically adjusting based on usage.
- Global Administrators or SharePoint Administrators don't need to manually allocate space.
- If storage limits were set manually and switched to pooled storage, all limits are reset to 25 TB.
- An option is available to fine-tune storage allocation by setting it to "manual" and specifying individual site storage limits.
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Storage Management Options:
- Settings in the SharePoint admin center allow choosing between Automatic and Manual storage management.
- The choice between these options impacts how storage is allocated to individual sites.
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Setting Individual Site Storage Limits:
- When storage management is set to "manual," administrators can set individual site storage limits.
- It is recommended to set email alerts to notify administrators when sites approach storage limits.
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Managing Site Storage Limits:
- Administrators can manage individual site storage limits through the SharePoint admin center.
- Email notifications can be configured to alert administrators when sites are nearing storage limits.
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Requesting More Quota:
- If a site runs out of storage, site administrators can request more by accessing the Site Settings page.
- The "Request more quota" option in Storage Metrics sends a storage request email to Global Administrators.
This comprehensive overview ensures that organizations can effectively manage their SharePoint storage, allocate resources optimally, and respond proactively to potential storage issues. If there are any questions or if further clarification is needed, feel free to reach out.
