Information about changes to the address that is used to send notification email messages from SharePoint (2024)

FAQs

How to send email notifications from SharePoint? ›

Select the file, link, or folder for which you want to get an alert. From the list of options for the list or library, select the ... (ellipses), and then select Alert Me. In the Alert me when items change dialog, select and change the options you want.

To help you manage changes, we'll notify you in special cases, such as when: You or someone you work with created a rule for a list or a library in Microsoft Lists, Microsoft Teams, or SharePoint, and set it up to notify you when things change. If you have permission, you can edit rules or delete rules.

In the list or library where you've set the alerts, select the List or Library tab. Select Alert Me, and then select Manage My Alerts. In My Alerts on this site, next to the alert you want to delete, select the checkbox. Select Delete Selected Alerts, and then select OK.

Click on the "List" tab in the ribbon and select "Alert Me" from the drop-down menu. Click on "Set alert on this list" and configure the alert settings as desired. Under "Send Alerts To", select "All users" to send the alert to everyone in the company. Click "OK" to save the alert.

A: To view version history in SharePoint, navigate to the document library or list where the item is stored. Right-click on the item, select “Version History” from the context menu, and a new window will open displaying the version history.

SharePoint keeps track of changes and updates of files in your library. You can see the changes that were made (created, edited, deleted) and when (18 hours ago, yesterday, last week). You can view only activity on individual files and documents, or your whole library. Activity is available for the last 60 days.

Go to Settings in the SharePoint admin center, and sign in with an account that has admin permissions for your organization. Select the Notifications setting for SharePoint. Select or clear Allow notifications.

SharePoint never sends email directly. The emails are relayed through the SMTP (Exchange) server configured in Central Administration.

SharePoint in Microsoft 365. Notify your team when you upload files to SharePoint on the web. After you drag or upload a file to SharePoint, you'll see an option to notify your team about the new file..

Why send notifications? ›

It's the best way to connect with your users, delivering important and time-sensitive messages directly to their mobile devices. You can use push notifications to drive engagement, increase app usage, influence conversions, and so much more.

Example: I added a row in my SharePoint on September 29 and that triggers a notification email to a set of recipients. Then, each month on the 29th a notification is sent out again to the same set of recipients.

To keep team- or project-related email organized, you can add a site mailbox to a SharePoint site. People simply send email to the site mailbox email address.

Select or paste in the SharePoint site URL and select the list you want to monitor for changes. When someone changes the an item on the selected list, send an email notification to one or more people.

Receive an email reminder for items due soon with a pre-built Power Automate flow in Microsoft Lists or SharePoint. For the basic operations you can complete, see the following topics. Set a reminder appears in the Automate menu of all lists and libraries with an additional date column showing in the view.

Go to Settings in the SharePoint admin center, and sign in with an account that has admin permissions for your organization. Select the Notifications setting for SharePoint. Select or clear Allow notifications.

However, if you are using the most current version of SharePoint, you can add a flow directly from your list. A flow template to send an email when a list item is added includes the basic steps needed to get you started quickly.