| We will begin this lesson by defining several terms associated with file management. It is important to understand these terms in order to successfully organize and find the files you work with on your computer. - File Management: The process and act of creating an organized structure in which you store information for easy retrieval.
- Drive: A drive is a computer storage device that holds information. It is the top-level location (or "Root" directory) for file storage. Drives are usually designated with a letter such as C:\ (which is typically the hard drive of the computer you are working on). Other examples of drives would be the network drive on campus (which is the Z:\ drive) and external USB drives that you may use such as a Flash or Thumb Drive. The letters of these drives vary depending on the computer that you are using.
- Folder: A folder is a storage location within a drive. Another term for a folder is a "dir
 ectory", however the term "folder" has become the term of choice for most. A folder can consist of files or additional folders (called "Subfolders"). Users can create folders that accommodate their method of organization. For example, you may want to store all of your work for your English course in a particular area of your computer to make it easier for you to find. To do this you might create a folder on your C:\ drive named "English" and then within the "English" folder create two additional subfolders -- One for Papers and one for Journals. The folder structure would look like the example to the right. - File: A file can be a document, spreadsheet, image, or other type of item that is stored on a computer. Files are typically associated with a program or software application that is needed in order to open the item.
- File Extension: The file extension appears after the period in the filename and is used to indicate the type of format the file is in. For example the file extension ".docx" indicates that the file is a Microsoft Word document. A complete filename using this extension may look like this: "Letter to Mom.docx"
- Path: The path refers to the exact location of the file and indicates to the computer user the entire sequence that must be followed to find the file. The path begins with the drive and then includes any folders or subfolders that house the file. In the screenshot above, a Microsoft Word document named "paper1.docx" that is stored in the "Papers" folder would have the path: C:\English\Papers\paper1.docx.
- File Management Utility: A File Management Utility is a computer program that provides a user with a graphical interface in which he/she can organize files and folders on a computer's storage device.
- Zipping (Compressing): Zipping is the process of packaging a folder that contains multiple files into a single file (called a "Compressed" or "Zipped" folder). In addition to combining multiple files into one, the resulting zipped folder typically takes up less storage space. Knowing how to zip files is especially useful when you need to send multiple files to someone either (example: through email or an online course). A Zip folder has a ".zip" file extension and the icon for the zip folder typically looks like a folder with a zipper. In order for the recipient to view the files, they would first need to unzip (or Extract) the zipped folder to be able to access the individual items inside.
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FAQs
File Management: The process and act of creating an organized structure in which you store information for easy retrieval. Drive: A drive is a computer storage device that holds information. It is the top-level location (or "Root" directory) for file storage.
What is file management quizlet? ›
File Management. A program on a computer that allows the user to create, edit, view, print, rename, copy, or delete files, folders, or an entire file system. Operating System (OS) System software that provides an interface between the user or application program and the computer hardware.
Which is the best definition of file managers '? ›
A file manager is like a digital organizer for your computer. It helps you navigate and organize files and folders on your system. Think of it as your virtual filing cabinet where you can arrange, access, and manage your digital documents, photos, and more.
What are the main components of file management? ›
The main components of file management are the storage of data, the file metadata, and the filesystem.
What are the three basic types of file management? ›
File Management Definition - What are the 3 basic types of file management? There are three primary types of file systems used by operating systems: relational, network, and hierarchical. Use one or more of these types, or even mix and match, to safely store, protect, and remove digital assets as required.
What are the five functions of file management? ›
Functions of a file management system are as follows:
- Store, arrange, or accessing files on a disk or other storage locations.
- Creating new files.
- Displaying the old files.
- Adding and editing the data in files.
- Moving files from one location to another.
- Sorting files according to the given criteria.
The main components of file management are the file system, the user interface, and the file manager. The file system is obligated to organize and store files on the computer. The user interface allows users to interact with the file system.
What is file management in file operations? ›
The various operations can be performed on a file like reading, writing, opening, closing, etc. These operations are called file operations. The user performs file operations with the help of commands provided by the operating system.
What is file management and what are the main parts of a file path? ›
File management, in its simplest form, refers to the process of organizing and controlling data files stored on the cloud, or a device, such as a computer or smartphone. Virtual filing systems involve the way files are named, stored, retrieved, and organized.
Why is file management important? ›
File management is important because it defines how easily and quickly an organization can locate and access files. Every digital file that you generate or receive has to be dealt with appropriately, and file management can be beneficial in this process.
The file manager functions can create, open and close files, write data to files, and read data from files. In addition, file manager routines can create directories, determine characteristics of files and directories, and copy files.
What is a file short answer? ›
A file is a container in a computer system for storing information. Files used in computers are similar in features to that of paper documents used in library and office files.
What is basic file management? ›
Basic file management refers to a way to name, save, backup, organize files/folders and keep track of files on a computer.
What are the two key methods of file management? ›
There are three main types of file management: hierarchical, network, and relational. Hierarchical file management organizes files in a tree-like structure, with folders and subfolders. A relational file management system allows you to organize files based on their relationship to other files.
What is the responsibility of file management? ›
The file manager functions can create, open and close files, write data to files, and read data from files. In addition, file manager routines can create directories, determine characteristics of files and directories, and copy files.
What is the first step of file management? ›
1. Store Data in a Single Location. The first step to efficient file management is to store all your important documents in a single, easily accessible folder, and in subfolders beneath that.
What is the difference between file and file management? ›
An example of this would be a computer file. When a document is a computer file, it is in a neat package for easy storage, but that is where the file management process ends. The file management process organizes your documents; the document management process makes them easily accessible.
ectory", however the term "folder" has become the term of choice for most. A folder can consist of files or additional folders (called "