Numbers
Table of Contents
Numbers User Guide for Mac
- Welcome
- What’s new in Numbers 14.1
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- Get started with Numbers
- Intro to images, charts, and other objects
- Create a spreadsheet
- Open or close spreadsheets
- Personalize templates
- Use sheets
- Undo or redo changes
- Save your spreadsheet
- Find a spreadsheet
- Delete a spreadsheet
- Print a spreadsheet
- Change the sheet background
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- Change the spreadsheet view
- Customize the toolbar
- Show or hide the sidebar
- Change settings
- Set a default template
- Touch Bar for Numbers
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- Use VoiceOver to create a spreadsheet
- Use VoiceOver to create formulas and autofill cells
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- Add or delete a table
- Select cells, rows, and columns
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- Add or remove rows and columns
- Move rows and columns
- Resize rows and columns
- Merge or unmerge cells
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- Change how table text looks
- Show, hide, or edit a table title
- Change table grid colors
- Use table styles
- Resize, move, or lock a table
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- Add text to tables
- Add objects to cells
- Add stock information
- Autofill cells
- Copy, move, or delete cell content
- Create a snapshot of a table
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- Format dates, currency, and more
- Create a custom cell format
- Add checkboxes and other controls to cells
- Format tables for bidirectional text
- Wrap text to fit in a cell
- Highlight cells
- Filter data
- Alphabetize or sort data in a table
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- Intro to categories
- Add, edit, or delete categories
- Change category groups
- Add calculations to summarize group data
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- Intro to pivot tables
- Create a pivot table
- Add and arrange pivot table data
- Change how pivot table data is sorted, grouped, and more
- Refresh a pivot table
- View the source data for a pivot table value
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- Quickly calculate a sum, average, and more
- Calculate values using data in table cells
- Use the Formulas and Functions Help
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- Select data to make a chart
- Add column, bar, line, area, pie, donut, and radar charts
- Add scatter and bubble charts
- Interactive charts
- Delete a chart
- Change a chart’s type
- Modify chart data
- Move and resize charts
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- Change the look of data series
- Add a legend, gridlines, and other markings
- Change the look of chart text and labels
- Add a chart border and background
- Use chart styles
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- Select text
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- Add text
- Copy and paste text
- Use dictation to enter text
- Use accents and special characters
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- Format a spreadsheet for another language
- Use phonetic guides
- Use bidirectional text
- Use vertical text
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- Change the font or font size
- Bold, italic, underline, and strikethrough
- Change the color of text
- Change text capitalization
- Add a shadow or outline to text
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- Intro to paragraph styles
- Apply a paragraph style
- Create, rename, or delete paragraph styles
- Update or revert a paragraph style
- Use a keyboard shortcut to apply a style
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- Adjust character spacing
- Add drop caps
- Raise and lower characters and text
- Format fractions automatically
- Create and use character styles
- Format dashes and quotation marks
- Format Chinese, Japanese, or Korean text
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- Set tab stops
- Align text
- Format text into columns
- Adjust line spacing
- Format lists
- Add and edit equations
- Add a highlight effect to text
- Add links
- Add borders and rules (lines) to separate text
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- Add an image
- Add an image gallery
- Edit an image
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- Add and edit a shape
- Combine or break apart shapes
- Draw a shape
- Save a shape to the shapes library
- Add and align text inside a shape
- Add 3D objects
- Add lines and arrows
- Animate, share, or save drawings
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- Add video and audio
- Record audio
- Edit video and audio
- Set movie and image formats
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- Use rulers
- Position and align objects
- Use alignment guides
- Place objects inside a text box or shape
- Layer, group, and lock objects
- Change object transparency
- Fill shapes and text boxes with color or an image
- Add a border to an object or sheet
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
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- Look up words
- Find and replace text
- Replace text automatically
- Check spelling
- Set author name and comment color
- Highlight text
- Add and print comments
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- Send a spreadsheet
- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared spreadsheet
- See the latest activity in a shared spreadsheet
- Change a shared spreadsheet’s settings
- Stop sharing a spreadsheet
- Shared folders and collaboration
- Use Box to collaborate
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- Use iCloud with Numbers
- Import an Excel or text file
- Export to Excel or another file format
- Reduce the spreadsheet file size
- Save a large spreadsheet as a package file
- Restore an earlier version of a spreadsheet
- Move a spreadsheet
- Lock a spreadsheet
- Password-protect a spreadsheet
- Create and manage custom templates
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- Transfer spreadsheets with AirDrop
- Transfer spreadsheets with Handoff
- Transfer spreadsheets with the Finder
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- Keyboard shortcuts
- Keyboard shortcut symbols
- Copyright
You can change the font and font size of text and replace a font everywhere it occurs in your spreadsheet.
Change the font or font size
Select the text you want to change.
To change all of the text in a text box or table cell, select the text box or table cell.
In the Format sidebar, click the Text tab, then click the Style button near the top of the sidebar.
Click the Font pop-up menu, then choose a font.
Click the small arrows to the right of the font size to make the font larger or smaller.
Tip: You can add buttons to the toolbar for changing the font and making selected text bigger or smaller.
Replace fonts
To change a font everywhere it occurs in your spreadsheet, you can replace it with another font.
Choose Format> Font> Replace Fonts (from the Format menu at the top of the screen).
Click the double arrows to the right of the font you want to replace, then choose a replacement.
If the font is listed as a missing font, also choose a typeface.
Click Replace Fonts.
The font is replaced everywhere it occurs. The replacement font uses the same size and weight as the font it replaces.
When you open a spreadsheet that uses fonts not installed on your computer, a missing font notification appears briefly at the top of the sheet. In the notification, click Show and choose a replacement font.
If you have the missing font and want to install it on your computer, use Font Book, available in the Applications folder of your Mac (see the Font Book User Guide for instructions).
If you choose a replacement font for the spreadsheet, then later install the missing font, your spreadsheet continues to use the replacement font until you replace it with the font you installed.
See alsoIntro to paragraph styles in Numbers on MacAdjust character spacing in Numbers on MacChange the look of table text in Numbers on Mac
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