Automate tasks in Google Sheets - Computer (2024)

You can save time by automating repetitive tasks with macros.

Create a macro

  1. On your computer, open a spreadsheet at sheets.google.com.
  2. At the top, click ExtensionsAutomate tasks in Google Sheets - Computer (1) Macros Automate tasks in Google Sheets - Computer (2) Record macro.
  3. At the bottom, choose which type of cell reference you want your macro to use:
  • Use absolute references: The macro will do tasks on the exact cell you record. For example, if you bold cell A1, the macro will only ever bold cell A1 regardless of which cell you clicked.
  • Use relative references: The macro will do tasks on the cell you select and its nearby cells. For example, if you record bolding cells A1 and B1, the macro can later be used to bold cells C1 and D1.
  1. Complete the task you want to record. When you’re done, click Save.
  2. Name the macro, create a custom shortcut, and click Save.
  • Note: When you create a macro in Google Sheets, an Apps Script is created. To edit this Apps Script, at the top, click Tools Automate tasks in Google Sheets - Computer (3) Script editor.

To perform a macro, click Extensions Automate tasks in Google Sheets - Computer (4) Macros Automate tasks in Google Sheets - Computer (5) the macro you want.

Edit your macro

You can change the name, add a keyboard shortcut, edit the script, or remove a macro.

  1. On your computer, open a spreadsheet atsheets.google.com.
  2. At the top, click Extensions Automate tasks in Google Sheets - Computer (6) Macros Automate tasks in Google Sheets - Computer (7) Manage macros.
  3. Make your changes. To remove a macro or edit the script, next to a macro, click More Automate tasks in Google Sheets - Computer (8).
  4. ClickUpdate.

Schedule your macro

You can set your macro to run based on actions, calendar updates, time intervals, or a chosen time and date.

  1. On your computer, open a spreadsheet atsheets.google.com.
  2. Click ToolsAutomate tasks in Google Sheets - Computer (9)Script editor.
  3. At the top, click EditAutomate tasks in Google Sheets - Computer (10)Current project's triggers.
  4. At the bottom right, click Add trigger and select your options.
  5. Click Save.

Import custom functions

You can import custom functions made with Google Apps script.

  1. On your computer, open a spreadsheet atsheets.google.com.
  2. At the top, click Extensions Automate tasks in Google Sheets - Computer (11) Macros Automate tasks in Google Sheets - Computer (12) Import macro.
  3. Next to the function you want to import, click Add function.

Automate tasks in Google Sheets - Computer (13)

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Automate tasks in Google Sheets - Computer (2024)

FAQs

Can you automate tasks in Google Sheets? ›

You can save time by automating repetitive tasks with macros.

Is Google Sheets CPU-intensive? ›

I can confirm that CPU is most important, circa 8GB ram is enough. I work everyday on Google sheets at work, with big data files like 100k rows, query formulas with 20 import ranges and my cpu is 95%-100% used (i56300u). When I use my home pc same files use 20-25% cpu (ryzen 3900x).

What is used to automate functionality in Google Sheets? ›

To automate repeated actions, Google Sheets provides macros. Macros let you 'record' a series of actions in a sheet.

Can you create tasks from Google Sheets? ›

Transform your spreadsheet data into actionable tasks and streamline your task management with the GTasks add-on for Google Sheets™. Start organizing your to-do list directly from your sheets today!

Does Google have an automation tool? ›

GSuite automation tools work solely between Google programs, but you aren't limited to that. GSuite automation and Robotic Process Automation (RPA) work together flawlessly.

How to automate workflow in Google Sheets? ›

Creating a Google Sheets Workflow Using Built-In Features
  1. Open the spreadsheet that you want to automate.
  2. Click on the "Tools" menu and select "Macros".
  3. In the "Macros" dialog box, click on the "Create" button.
  4. In the "Create Macro" dialog box, give your macro a name and select the "Create from selection" option.

Is Google Sheets as powerful as Excel? ›

Google Sheets has a large library of formulas, but lacks some statistical tests and functions. It's a good choice for basic data analysis, but it may not be suitable for more complex analyses. Excel is a powerful tool for data analysis, with a wide range of functions and features.

Does Google Sheets process faster than Excel? ›

Faster processing speed

Since Microsoft Excel is a desktop application, it uses your computer's processor to crunch data and keep everything up-to-date. In simple terms, the software moves faster than Google Sheets, which is slower because it's web-based software.

Is Google Sheets a productivity tool? ›

Google Sheets is a free, web-based spreadsheet program part of the Google Docs suite of productivity tools. It offers many of the same features as Microsoft Excel, including data entry, formatting, and calculations.

Can I use Python to automate Google Sheets? ›

Google Sheets is a powerful tool for collaboration, allowing multiple users to access and edit spreadsheets in real time. However, for advanced data manipulation and automation, leveraging the Google Sheets API with Python can be incredibly beneficial.

What is the most common programming language to automate Google Sheets? ›

Google Sheets Automation with Apps Script. Apps Script is a scripting language based on JavaScript that allows users to customize and automate Google Workspace applications, including Google Sheets.

Can power automate work with Google Sheets? ›

The CData ODBC Driver for Google Sheets enables you to integrate Google Sheets data into workflows built using Microsoft Power Automate Desktop. The CData ODBC Driver for Google Sheets enables you to access live Google Sheets data in workflow automation tools like Power Automate.

Can you use Google Sheets as a planner? ›

Basic Daily Schedule Template for Google Sheets

The structured framework makes it easy to plan and track daily tasks, appointments, and goals. You can tailor this customizable template according to your needs, ensuring efficient time management and a clear overview of your daily responsibilities.

Can Google Sheets do project management? ›

Create a project plan in Sheets

Click Untitled spreadsheet and enter a title for your project plan. Add columns. For example, you might add columns for tasks, task owners, due dates, status, and comments. Add content to track the tasks in your project.

How do I create a task schedule in Google Sheets? ›

How to Make a Schedule in Google Sheets. To create a Google Sheets schedule, open an existing template in Google Sheets, edit the template with your specific schedule information, such as dates, tasks, and durations, and then save or share the modified schedule with your team or stakeholders.

How do I create a task tracker in Google Sheets? ›

How to Create a Task Tracker in Google Sheets
  1. Enter a Custom Name for Your Spreadsheet. ...
  2. Input Column Headers for Task Tracking. ...
  3. Fill In Task Details Under Each Column. ...
  4. Implement Data Validation for Task Status Selection. ...
  5. Organize Tasks Chronologically by Due Date. ...
  6. Apply Conditional Formatting to Visualize Task Status.

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